Job Description

RECEPTIONIST / OFFICE ASSISTANT

At Summit Ventures we foster an entrepreneurial and fast-paced work environment where innovation, teamwork, and employee success are valued. With a diverse portfolio spanning real estate, private equity, innovation, hospitality, and agriculture, we have fostered sustainable growth across multiple sectors.

We are currently seeking an experienced and highly organized and professional Receptionist/Office Assistant to be the welcoming face of our company at the front desk. This role is essential to creating a positive first impression for our clients and our partners. As a Front Desk Office Assistant, you will not only handle reception duties but also provide general office support in a fast-paced, formal business environment.

This is a full-time ON-SITE position at our Tequesta, FL office

Monday through Friday, 8:30a.m. to 5:30p.m.

Job Duties:

· Open and close the office daily, including setting up and shutting down equipment in the lobby, copy room, and breakrooms.

· Serve as the first point of contact by answering calls professionally, directing inquiries, and taking detailed messages.

· Welcome and greet visitors, offering beverages, and escorting them to their destination.

· Ensure the reception area is always clean, organized, and presentable.

· Provide callers with relevant company information (address, directions, websites, etc.).

· Handle incoming and outgoing mail, including express mail services (FedEx, UPS, etc.).

· Maintain and order office and kitchen supplies, ensuring proper stock and distribution.

· Manage conference room scheduling and maintain cleanliness and readiness of meeting spaces.

· Assist with clerical tasks, including drafting business letters, photocopying, scanning, and filing.

· Track employee birthdays, coordinate announcements, and plan celebratory events (e.g., cakes, décor, etc.).

· Oversee office maintenance and janitorial service quality control.

· Provide general support to the team across various business needs.

Required Qualifications:

· A minimum of 5 years of experience in a supporting administrative role.

· Consistently punctual, with the ability to open the office daily at 8:30 a.m.

· Demonstrated professionalism and a polished demeanor.

· Experience in a formal business office environment.

· Strong organizational skills with exceptional attention to detail and a knack for improving office spaces.

· Proficiency in Microsoft Office (Word, Outlook, Excel).

· Strong written communication skills, including the ability to draft formal cover letters and emails.

· Ability to multitask effectively in a fast-paced environment.

· Team player with a positive "Can Do" attitude.

Preferred Qualifications:

· Experience in a family office, legal office, or real estate office setting

· Experience as an Administrative Assistant or Legal Assistant

Position Details:

· Type: Full-Time

· Schedule: Monday through Friday, 8:30 a.m. to 5:30 p.m.

What We Offer:

· Comprehensive benefits package, including medical, dental, vision, life insurance, 401(K), paid time off, and more.

· Opportunity to interact with world leaders, senior government officials, CEOs, and influential global contacts.

· Daily access to an on-site, high-end culinary chef providing lunch, as well as a variety of beverages and snacks.

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