Job Description
SUMMARY The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of vendor invoices, expense reports, and weekly check run payments alongside another Accounts Payable Specialist.
ESSENTIAL FUNCTIONS Invoices - Verify 3-way match when processing: Invoice, PO, BOL/Packing Slip, and GL coding
- Review and confirm GL coding and approval on non-material invoices
- Enter invoices into ERP system
- Self-assess sales tax when appropriate and inform vendor of any changes
- Coordinate or perform vendor updates or changes
- Reconcile vendor statements
- Process weekly check runs
- Collaborate with procurement and accounting departments and track material prepayments and accruals
- Track and administer W9s and Certificates of Insurance
Expenses - Review and process employee expense reports and reconcile to the corresponding credit card statements
- Monitor employee compliance with travel and expense reimbursement policy
- Provide support to employees within the expense system and train new hires
- Manage system audit rules, expense types, fields, etc.
- Administer company credit cards
- Generate reports in Concur and ERP for analysis, input and management review
Other
- Perform research and resolve questions and issues associated with processing of invoices, expenses, credit cards, payment requests and purchase orders, including communicating the resolution of discrepancies to appropriate persons
- Responsible for maintaining and adhering to the month end checklists
- Organize invoices and approvals in MS Outlook with high level of detail
- Complete the annual 1099 filing process
- Assist with month/year end closings
- Maintain files and documentation in accordance with company policy and accepted accounting practices
- Provide training and support to other department staff for properly coding invoices for payment as needed
- Prepare records and files for year-end archive storage
- Maintain written procedure documentation for job related tasks
- Participate in continuous improvement activities
- Assist in year-end audits
- Other duties as assigned
REQUIREMENTS Experience/Education: - Bachelor’s degree in accounting highly regarded
- Associate’s degree in accounting required
- Four years’ experience in accounts payable for manufacturing, wholesale, or CPG company
- Prior experience processing payables in an ERP
- Demonstrated experience assisting with process improvement
- Experience with comparable 1099 filings
Knowledge/Abilities/Skills: - Thorough understanding of GAAP accounting principles
- Understanding of California Sales and Use Tax regulations required
- Excellent organization skills, attention to detail
- Ability to effectively manage competing priorities and meet deadlines
- Excellent verbal and written communication skills
- Self-starter requiring limited task supervision
- Strong team player and leadership skills
- Excellent interpersonal skills
- Quick learner and quick thinker
- Commitment to and ability to demonstrate TM’s values: humility, respect, quality, collaboration, innovation and sustainability
- Demonstrated ability to maintain confidentiality of sensitive information
Technical Skills: - Proficient with accounting and ERP systems such as Dynamics AX and/or D365
- Experience with Concur for expense processing preferred
- Intermediate level skills with MS Office Excel and Outlook
Physical Requirements: - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
- This position is based in Rohnert Park, CA - office hours are Monday through Friday, 8:30 – 5:00 pm. This is a hybrid role offering the flexibility to occasionally work remotely. Expected in-offices days are Tuesday, Wednesday and Thursday. Subject to change.
- Remote candidates will not be considered for this role.
Traditional Medicinals, Inc. and its subsidiaries are proud equal-opportunity employers. We wholeheartedly embrace authenticity, diversity, and people's differences. We acknowledge, celebrate, and support individuality to the great advantage of our consumers, our stakeholders, our products, and the planet. We are committed to building an inclusive workplace for all our people. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Compensation range is $29.92 - $35.00 per hour. Compensation is determined based on non-discriminatory, business-related factors, including but not limited to, training, experience, education and/or professional certifications, geographic location, and market data .
Job Tags
Hourly pay, Weekly pay, Full time, Local area, Monday to Friday,